Events Coordinator

Job Description

Contract type/Duration: Permanent full time (9 day fortnight)

Team: Marketing

Band: 1.3

Salary: £34,990

Reports to: Senior Events Manager

Location: London (hybrid)

Closing date: 23rd May 2024

About Us:

We provide impartial ‘innovation as a service’ for public bodies, businesses, and infrastructure providers to catalyse step-change improvements in the way people live, work and travel. We connect businesses and public sector leaders to cutting-edge research to spark innovation and grow new markets. We run technology demonstrators and SME accelerators to scale new solutions that drive growth, spread prosperity, and eliminate carbon.

The Role:

Connecting people lies at the heart of our organisational strategy. Our global B2B and B2G events programme drives meaningful connections between buyers, suppliers, innovators, researchers, policy makers and investors. Connected Places Catapult events convene the transport, built environment and place leadership sectors to new knowledge, opportunities, partners and collaborators. Events play a critical role in the awareness, engagement and positioning of the Connected Places Catapult as well as contributing to business development activities and targets.

We are looking for an experienced, creative and highly proactive individual to provide hands-on events management support in a dynamic and fast-paced environment. As we are growing exponentially, so does the profile and scale of the events we organise and partner with. The role entails supporting the Events team with the delivery of the Catapult’s events including high profile summits, roundtables, and dinners amongst other formats.

The Catapult also hires out several event spaces to high-profile clients within the Urban Innovation Centre (our offices). The Events Officer will be the main point of contact for all venue hire enquiries (both internal and external). You will be responsible for managing commercial and internal clients, and for the delivery of the events within the venue.

• Responsible for the delivery of Connected Places Catapult events in line with the organisation’s KPIs and Marketing targets.
• Responsible for the shaping of event briefs together with key internal stakeholders for your event projects.
• Responsible for the delivery of all internal and external client hire events in the Urban Innovation Centre.
• Responsible for the liaison with, and professional management of, clients hiring the Urban Innovation Centre venue spaces.
• Accountable for internal liaison with IT and Facilities teams to ensure smooth delivery of all internal events in the Urban Innovation Centre.
• Lead contact in events with IT and facilities to ensure smooth operations for internal and external events in the Urban Innovation Centre.
• Responsible for liaison with, and management of, all relevant event suppliers to deliver best-in-class physical, virtual and hybrid events.
• Accountable for the proactive structure of event marketing plans with marketing colleagues.
• Accountable for raising Purchase Orders and contracts with suppliers, finance, procurement, and legal teams.
• Responsible for all post-event reporting for internal, external client hire and any project related events.
• Contributes ideas and new approaches to improve and scale event management processes across the Events Team to drive efficiency.

Requirements

• Proven track record in delivering physical, virtual and hybrid events, ideally in a B2B and/or B2G marketing team.
• Demonstrable experience of managing multiple projects (multi-tasking) and working to tight deadlines.
• Proven track record of assuming ownership over projects, taking accountability, and moving within short timeframes to implement ideas.
• Demonstrable experience in delivering measurable results in a fast-paced environment.
• Proven experience in managing end-to-end event logistics for both in-person and virtual events.
• Experience of working with commercial clients and negotiating contracts and deliverables
• Proven experience in improving events on the back of feedback to increase ROI for future events.
• Proven experience of working with diverse stakeholders at all levels and structuring event objectives.
• Proven ability to work well with multi-disciplinary, distributed teams and ensuring they deliver against event timelines.
• Self-starter and self-learner constantly looking to deepen their knowledge.
• Excellent time management, attention to detail and communication skills.
• Superior interpersonal, oral and written communication skills.
• Ability to think strategically about the value add of events in driving marketing and commercial objectives.
• Experience working with Airmeet virtual event platform, CRM systems, and Cvent registration system or the like
• Bachelor’s degree in relevant field of study.

Benefits

• 9 day fortnight for everyone, we have a full company shutdown every other Friday.
• 23.5 holiday entitlement for everyone, with pro-rata calculations for part-time employees, along with a Christmas shutdown period for additional days off.
• Competitive pension, up to 10% company contribution to help you save for your future.
• Two paid days of volunteering leave per year (pro-rata for part-time employees) to support charitable activities.
• Employee Assistance Programme (EAP) providing 24/7 confidential work/life support services to you and your immediate family members.
• Cycle to Work Scheme with bike racks and showers available, encouraging a healthy and sustainable commute.
• Cash Health Plan, offering reimbursement for a wide range of essential and everyday healthcare expenses, promoting your well-being.
• Payroll Giving scheme, allowing regular charitable contributions from pre-tax income, maximizing the impact of your donations.
• Discounts and offers from a wide variety of retailers, enhancing your purchasing power and providing savings opportunities.

Employment here is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, colour, religion, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. We also make all reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.